Human Resources Manager, Part-Time at the American Antiquarian Society

Human Resources Manager, Part-Time at the American Antiquarian Society

 

Title: Human Resources Manager

Department: Finance & Administration

Reports to:  Vice President for Finance and Administration

Supervises: None

FTE/FSLA/Hours: Part-time non-exempt; approximately 20 hours per week.
Salary Range: $30-$35/hour

Location: Worcester, Massachusetts – partial remote work possible (25%)

Term: Permanent

Deadline to apply: Applications accepted on rolling basis and will be listed until filled

Start date: September 1, 2022

 

Organization Description: The American Antiquarian Society, founded in 1812, is a learned society and national research library dedicated to collecting, preserving, and providing access to the printed record of the United States through 1900. The Society’s collections are used by scholars, students, creative and performing artists, writers, and researchers in many fields studying and working with American history and culture. The Society is committed to diversity, equity, and inclusion at all levels of the institution, as expressed in Inclusion, Diversity, Equity, and Accessibility: a statement from the Council and Staff of the American Antiquarian Society.

 

Website: https://www.americanantiquarian.org/

 

Position Purpose:

AAS seeks a Human Resources Manager to support our staff of approximately 45 permanent and seasonal employees. Reporting to our VP for Finance & Administration, you will be part of a small operations team that works closely together to provide a professional and positive experience for everyone on our campus.

As part of our new strategic plan, the Society is committed to building and maintaining an organizational culture that embraces clarity and communication. The HR Manager will help us meet specific goals and objectives such as recruiting and retaining a more diverse staff, ensuring adequate resources and equitable processes for professional development, and clarifying and supporting the evaluation and feedback processes. This position also coordinates our internship and volunteer programs. This position works alongside the Business Operations Coordinator and VP for Finance & Administration, both of whom have dedicated time to Human Resources and Recruiting.

Responsibilities:

• Oversee talent recruitment process for permanent hires
• Coordinate our volunteer and internship program including working with partner institutions
• Manage benefits selection and administration with external insurance broker
• Liaison with vendors including payroll, HRA/FSA, retirement, health insurance and disability
• Manage legal/federal compliance and filings
• Advance staff professional development and training needs with departmental managers
• Support staff recognition and culture-building efforts
• Serve as in-house advisor on sensitive personnel matters
• Point person for disability claims and other related policies (PFML, etc.)
• Work closely with finance staff on payroll and benefits data as well as resource/staffing issues

Upcoming projects may include:

• Review and update of staff handbook
• Review of performance management and evaluation process
• Compensation & Benefits analysis
• Updating job descriptions for all staff
• Transition of time tracking system

Skills & Experience

• At least 3 years of work experience in Human Resources
• Comfort with Excel and other tools for data analysis
• Detail orientation and customer-service mindset
• Commitment to discretion and confidentiality
• Commitment to finding solutions with an empathetic approach
• Ability to research, synthesize and communicate findings and choices for key decision-makers
• Comfort working with external partners including legal, HR and other consultants as needed
• Experience incorporating diversity, equity, inclusion, and access in all people matters
• Nonprofit experience or experience doing HR within a small organization helpful

 

Minimum Education: Associates Degree

 

Language Skills:

Ability to read, understand, speak, and write in Standard English; ability to communicate effectively in English with individuals in person, over the telephone, and via the printed word.

Physical Demands and Work Environment:

Duties require periods of standing, walking, and sitting. Vision and hearing at or correctable to “normal ranges.” Other physical tasks include use of hands for basic grasping/manipulation, use of hands for fine manipulation, occasional reaching, stooping, bending, kneeling, crouching, and keyboarding. Physical duties are subject to change.

Most duties are performed indoors in an office environment with artificial light and cool, thermostatically controlled temperatures. The noise level is low. May be exposed to dust, mold, and/or other organic material or other irritants. Hazards are considered minor and controllable.

COVID-19: All staff are required to be vaccinated against COVID-19 unless an accommodation has been granted.

Hours: This is a non-exempt part-time, 20 hour per week position generally between the hours of 9 am to 5 pm Monday through Friday. Ideally the candidate will work or be available at least 4 days a week. We are open to partially remote work.

 

Compensation and benefits:

The range for this position is $30-$35/hour for 20 hours per week.

Examples of benefits for part-time staff include paid sick time, paid holidays, and a paid office closure for approx. one week in December.

How to apply:

Please submit a résumé and cover letter through our online platform here. Finalists will be asked for two references, who will not be contacted without previous notice.

 

https://american-antiquarian-society.breezy.hr/p/5bd2c2fa0d5f

 

For questions on this position, please contact careers[at]mwa.org. Please do not submit applications to this address.

Commitment to Inclusion, Diversity, Equity and Access (IDEA):

As an equal opportunity employer, we value diversity, equity, and inclusion. We are committed to equal employment and promotion opportunity regardless of ability, age, ethnicity, gender, gender identity, marital status, national origin, race, religion, sexual orientation, or veteran status.

For more on our IDEA work, click here.